Find Collinsville Residents Directory Records
The Collinsville residents directory uses public records from Madison County, city offices, and Illinois state agencies. Collinsville has a population of about 24,031 and sits in the Metro East area. A small part of the city extends into St. Clair County, but the bulk falls under Madison County jurisdiction. Records for Collinsville residents are filed at the county courthouse in Edwardsville. This page shows where to search and what fees to plan for.
Collinsville Quick Facts
Madison County Records for Collinsville
Most of Collinsville falls in Madison County. The county seat is Edwardsville, which is where the courthouse and all main county offices sit. Property records, court files, and vital records for Collinsville all run through these offices.
The Madison County Recorder keeps deeds, liens, mortgages, and other property documents for the county. You can search the recorder files in person at the Edwardsville courthouse or use the online tool to look up documents from home.
The Madison County online records search lets you look up recorded documents by name, date, or type. This is free for basic lookups. If you want to see who owns a piece of property in Collinsville or check for liens, start here. Certified copies cost extra and need to be ordered through the office.
The Madison County Circuit Clerk handles court records for the 3rd Judicial Circuit. Every civil, criminal, family, and traffic case filed in Madison County goes through this office. For Collinsville residents, court records are stored at the Edwardsville courthouse. You can search by name or case number.
A small portion of Collinsville sits in St. Clair County. If the person you are searching for lives on the St. Clair side, their records may be at the St. Clair County offices in Belleville instead. Check the address to figure out which county handles the filing.
State Records for Collinsville
Illinois state agencies maintain several databases that cover Collinsville residents. These are free to search and open to anyone.
The Illinois Department of Public Health keeps birth and death records for the entire state going back to 1916. If you need a certified copy of a birth or death certificate for someone in Collinsville, IDPH is one way to get it.
Visit the IDPH vital records page for ordering info.
You can order by mail or online through IDPH. Fees are about $15 for a birth certificate and $17 for a death certificate. The county clerk in Edwardsville also issues vital records for Madison County, and that office may be faster for local records.
The Illinois State Police run a sex offender registry that covers every city in the state. You can search by name, zip code, or city to see registered offenders in the Collinsville area.
Search the ISP sex offender registry for Collinsville.
The registry is free and updates regularly. Results show names, addresses, and offense details for everyone on the list. No account is needed. Just type in the city name or zip code and you get the results right away.
For checking professional licenses, the IDFPR license lookup lets you search by name or city. You can verify if a doctor, contractor, real estate agent, or other licensed professional in Collinsville has a valid license and whether there are any disciplinary actions on file.
Collinsville FOIA Requests
Under the Illinois Freedom of Information Act (5 ILCS 140), you can request public records from Collinsville city offices. This covers city hall, the police department, public works, and other city departments. Anyone can file a request. You do not need to live in Collinsville.
The city has five business days to respond after you file. They can release the records, deny the request with a written explanation, or ask for more time. If you think a denial is wrong, you can appeal to the Illinois Attorney General.
The first 50 pages of black and white copies are free. After that, up to 15 cents per page. Electronic copies by email are usually free. The city cannot charge for the time spent searching for your records. These fee rules come from state law and apply to every government office in Illinois.
Court Records for Collinsville
Court records for Collinsville are at the Madison County Courthouse in Edwardsville. The 3rd Judicial Circuit covers Madison County and handles all case types. Civil, criminal, family, probate, and traffic cases are all on file at the circuit clerk office.
The Illinois Courts website provides an overview of how the state system works and links to circuit-level resources. For Collinsville, the 3rd Circuit is your starting point.
To search for a specific case, contact the circuit clerk. You can look up cases by name or number. Certified copies cost more than plain copies. Juvenile records are sealed. If a case is still open, some documents may be restricted until the case is closed. Federal cases involving Collinsville residents go through the U.S. District Court and are not in the county system.
How to Search Collinsville Records
No single database has every record for Collinsville. You need to check a few sources. Here is a breakdown by record type.
- Property records: Madison County Recorder online portal
- Court cases: Madison County Circuit Clerk in Edwardsville
- Vital records: Madison County Clerk or IDPH
- City records: FOIA request to City of Collinsville
- Criminal history: ISP background check ($16)
- Sex offenders: ISP sex offender registry (free)
- Professional licenses: IDFPR lookup (free)
Online searches are the fastest way to start. The Madison County Recorder portal, ISP databases, and IDFPR lookup are all free and work from any device. For records that need an in-person visit, head to the Edwardsville courthouse where you can hit the recorder, circuit clerk, and county clerk in one trip.
Remember that a small part of Collinsville sits in St. Clair County. If the address you are looking for is on the St. Clair side, you may need to check those county offices in Belleville instead.
Madison County Residents Directory
Collinsville sits mostly in Madison County, and public records for the city run through the county courthouse in Edwardsville. For a full look at county records, search tools, and office info, visit the Madison County page.
Nearby Illinois Cities
Several cities near Collinsville have residents directory pages. People move around the Metro East area, so checking nearby cities can help with your search.